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Discuss only one issue per letter, and make sure to cite the number and full title of the subject legislation—don’t use any acronyms or nicknames for the legislation. Use your first paragraph to state your position and/or request. Keep that first paragraph short and concise, and save the rest of your letter to support your argument. Support your position with facts and data. Remember it’s ok to show your passion, but refrain from overly emotional arguments. Avoid conceding any points from the other side or apologizing for your position. Also, if you have any family, business, or political connection to the issue, explain that connection. It may serve to help you and your position stand out.

Close your letter by reiterating your position, and state whether you are a member of the official’s district or how else you are connected. Be sure to include a note of appreciation for their dedication and hard work. Make certain to list your contact information (address, telephone number, and email address) and inform them you can provide them with more information if they are interested.

The suggested address and salutations for state and federal legislators:

Address
The Honorable____________
(address)

Salutation for senators:
Dear Senator________

Salutation for Representatives (title depends on state):
Dear Representative______________
Dear Assemblyman or Assemblywoman_____________
Dear Delegate_____________


Go here to find your state's legislature.

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